BY-LAW NO. 3
A by-law of relating generally to the conduct of the affairs of the
Streetsville Hockey League, of
THE VIC JOHNSTON COMMUNITY CENTRE INC.
WHEREAS, the Streetsville Hockey League which was formed May 1, 2010, as a committee of the Vic Johnston Community Centre Inc to administer and program the minor hockey league,
BE IT ENACTED as a by-law of the Corporation as follows:
1. INTERPRETATION
1.1 Definitions –
“the board” means the Executive Committee of the Vic Johnston Community Centre Inc. Corporation (VJCC);
“SHL” means Streetsville Hockey League;
“the committee” means the SHL committee appointed by board to administer the affairs of the Streetsville Hockey League;
“meeting of the SHL” means the SHL Committee means an annual information meeting of the members of the SHL;
1.2 Rules – In the interpretation of this document, unless the context otherwise requires, the following rules shall apply:
a) Words importing the singular include the plural and vice versa; and
b) Words importing gender include the masculine, feminine and neuter genders.
2. SHL
2.1 Entitlement to Associate Membership – The following individuals shall be Associate members of the SHL from time to time:
a) the registering parent or legal guardian of a child participating in the SHL;
b) a convenor of the house league or select divisions;
c) a coach in the house league or select; and
d) a Life Member of the former SAMHA or the SHL
The directors of the SHL Committee shall ex officio be members of SHL.
- 3. MEETINGS OF SHL
3.1 Annual Information Meetings – The committee shall call, at such date and time as it determines, the first annual information meeting of the SHL not later than 18 months after SHL comes into existence and no later than 15 months so as to do the following:
a) consider the financial statements of the SHL.
b) transact any other business relating to the SHL.
3.2 General Meetings – The committee or the Chair may at any time call a general meeting of the SHL for the transaction of any business which may properly be brought before such meetings of members.
3.3 Place of Meetings – Meetings of SHL shall be held at such place in the City of Mississauga as the committee determines or, in the absence of such a determination, at the place where the SHL office is located.
3.4 Special Business – All business transacted at a general meeting or an annual information meeting of SHL, except consideration of the minutes of an earlier meeting, the financial statements of SHL constitutes special business.
3.5 Notice of Meetings – Notice of the time and place of the meeting of SHL shall be sent not less than 10 days and more that 50 days before the date of the meeting:
a) to each member entitled to vote at the meeting (according to the records of the SHL at the close of business on the preceding the giving of the notice);
b) to each director; and
c) to the auditor of the Corporation (VJCC).
Notice of a meeting of SHL at which special business is to be transacted shall state:
a) the nature of that business in sufficient detail to permit the member to form a reasoned judgment thereon; and
b) the text of any special resolution to be submitted to the meeting.
3.6 Waiving Notice – A member an any other person entitled to attend a meeting of SHL may in any manner and at any time waive notice of a meeting of SHL, and attendance of any such person at a meeting of SHL is a waiver of notice of the meeting, except where such person attends a meeting for the express purpose of objecting to the transaction of any business on the grounds that the meeting is not lawfully called.
3.7 Persons Entitled to be Present – The only persons entitled to be present at a meeting of SHL shall be those entitled to vote thereat, the directors and the auditor of the Corporation and such other persons who are entitled or required under any provision of the Act, articles or by-laws of the Corporation to be present at the meeting. Any other person may be admitted only on the invitation of the chairman of the meeting or with consent of the meeting.
3.8 Quorum – A minimum of 10 members entitled to vote at the Annual Information meeting present in person, constitutes a quorum for the transaction of business at the meeting. A minimum of 5 members entitle to vote at the monthly committee meeting shall constitutes a quorum for the transaction of business at the meeting.
3.9 Right to Vote –Unless the articles or by-law otherwise provide, each person who is a member of the SHL during the Corporation’s fiscal year from May 1 to April 30 has the right to 1 vote at any meeting of SHL that is held during the fiscal year.
3.10 Votes to Govern – Subject to the Act, the articles, and the by-laws, all questions proposed for the consideration of the members shall be determined by a majority of the votes cast thereon and, in case of equality of votes, the chairman of the meeting shall not have a second casting vote.
3.11 Sow of Hands – Except where a ballot is demanded as hereafter set out, voting on any question proposed for consideration at a meeting of SHL shall be by show of hands, and a declaration by the chairman as to whether or not the question or motion has been carried and an entry to that effect in the minutes of the meeting shall, in the absence of evidence to the contrary, be evidence of the fact without proof of the number or proportion of the votes recorded in favour of or against the motion.
3.12 Ballots – For any question proposed for consideration at a meeting of SHL, either before or after a vote by show of hands has been taken, the chairman, or any member may demand a ballot, in which case the ballot shall be taken in such a manner as the chairman directs and decision of the members on the question shall be determined by the results of such ballot.
- 4. THE HOUSE LEAGUE & SELECT PROGRAMS
4.1 Nature of the House League – The house league shall at all times be in the nature of a non-contact, recreational minor hockey program that emphasizes skill development and is open to participants of all skill levels, 18 years and under.
4.2 Registration Fee – The SHL shall charge a registration fee fixed by the committee from time to time on a cost recovery basis, for participating in the SHL programs.
4.3 Rules of Operations – The committee may from time to time prescribe such rules and policies, and amendments thereof, as it deems expedient and may suspend or terminate someone’s entitlement to participate in the SHL or to vote at a SHL meeting because of failure to observe them. The SHL rules of operations shall appear in Schedule ‘A’ attached to this by-law.
4.4 SHL Committee – The SHL shall be regulated by a committee, which shall be charged with administrating, implementing its rules and policies relating to the hockey operations, officiating, discipline and fundraising. The committee shall consist of the following persons who are appointed by the board:
a) a director of the Corporation who will fill the position of President of the SHL
b) an employee of the Corporation know as the Executive Director; and
c) a VP Admin, VP Select, VP House League, Director IP, Director Hockey Development
d) the committee will make appointments to fill the other position that are required to effectively run the SHL programs.
4.5 Select Hockey – The SHL will operate two Select Divisions
a) for the minor novice & novice age groups to be known as the Stingers
- the stingers select program will be governed by the stingers select policy
b) for the minor atom to midget age groups to be known as House League Select
- the house league select program shall be governed by the house league select policy.